CCS employment application is found at: http://www.ccs.spokane.edu/files/forms/District/16011609.pdf

February 1, 2007

September 1, 2007

Recruitment No. 009Y07

GENERAL OFFICE ASSISTANT

PART-TIME, NON-PERMANENT POSITION

OPEN CONTINUOUSLY

Community Colleges of Spokane is accepting applications to develop an applicant pool of qualified candidates for future part-time, non-permanent General Office Assistants located in Spokane County at Community Colleges of Spokane (CCS) District Office, Spokane Community College (SCC), Spokane Falls Community College (SFCC), or the Institute for Extended Learning (IEL).

In support of office operations, perform clerical duties such as maintaining record keeping/filing systems and/or data base files, serving as receptionist, answer routine questions (in person or by phone), copying materials, and performing mathematical calculations.

DUTIES AND RESPONSIBILITIES

· Under general supervision answer routine questions (in person or by phone); refer students/visitors to appropriate person/department.

· Receive, sort and distribute mail, take messages.

· Maintain records and perform filing duties.

· Post information to various departmental, financial, or other records according to established procedures and standards.

· Operate office equipment such as computer, typewriter, copy-machine, calculator, and perform routine word processing and terminal input.

· Perform related duties as required.

REQUIRED COMPETENCIES (Minimum Qualifications)

· Acceptance of the responsibility to promote the welfare and best interests of students at all times.

· A demonstrable understanding and acceptance of the mission, values, goals and objectives of CCS.

· The ability to perform assigned duties in a manner consistent with applicable laws, regulations and goals of the institution, community and technical college system.

· A demonstrated understanding and value for the contributions that a diverse workforce can make to the success of the organization and the students we serve.

· Computer skills, familiarity with Microsoft Office programs.

· Excellent communication skills (oral and written).

PHYSICAL REQUIREMENTS

Work is sedentary in nature. Frequent repetitive hand and wrist motions. Frequent use of computer and exposure to terminal screen in performing work assignments. Frequent need for oral and auditory communication.

RATE OF PAY AND HOURS OF WORK

$8.34 per hour. Work schedule will be determined by the supervisor. Total hours per year will not exceed 1050 per year. Position is not eligible for benefits.

CONDITIONS OF EMPLOYMENT

Persons hired must be able to provide acceptable documentation of U.S. Citizenship or lawful authorization to work in the United States. This is an absolute condition of employment. In addition, the Community Colleges of Spokane maintains a drug-free work environment and prohibits all smoking in the college buildings and state-owned vehicles. Must be able to successfully work in and promote a multicultural work and education environment. Positions in Head Start require a post offer/pre-employment physical. Requires criminal background check. If using personal vehicle for travel, proof of driver’s license and car insurance required. Due to the amount of applications received, applications are kept on file for only six months.

Person(s) with a disability may request special accommodations for receiving and completing the application process to include; materials in large print, audio tapes explaining application information, interpreters for the hearing impaired, or special interview arrangements. Requests for these services may be made on an individual basis by calling (509) 434-5040.

Community Colleges of Spokane information regarding campus crime statistics and policies are available at http://www.ccs.spokane.edu/Students/Right_To_Know/Default.aspx or call (509) 434-5040 for a copy.

APPLICATION PROCEDURE

To request an application contact the Human Resources Office, Community Colleges of Spokane, 501 N. Riverpoint Blvd., MS 1004, P.O. Box 6000, Spokane, WA 99217-6000, hro@ccs.spokane.edu or visit our website at: http://www.ccs.spokane.edu/files/forms/District/16011609.pdf . Phone: (509) 434-5040; for 24 hr. employment and job status line (509) 434-5050.

To qualify for consideration, applicants must meet required competencies and must submit a complete application packet, which includes the following:

· Completed CCS application form (resumes will not substitute for official application)

· Detailed resume

· Job-Related Experience Chart

Download the application form now: http://www.ccs.spokane.edu/files/forms/District/16011609.pdf.

APPLICATION DEADLINE

Applications will be reviewed as received.

All application materials submitted become property of the Community Colleges of Spokane. Personal copies need to be made prior to submitting application materials to the Human Resources Office. The Human Resources Office does not provide copying services.

Community Colleges of Spokane is an equal opportunity / affirmative action employer and as such, ensures that all persons shall have equal employment opportunities regardless of race, color, religion, gender, national origin, age, marital or veteran status, the presence of nonjob-related medical condition or disability, or any other legally protected status.

GENERAL OFFICE ASSISTANT

JOB-RELATED EXPERIENCE CHART

COMMUNITY COLLEGES OF SPOKANE

This chart covers a wide range of office support skills and abilities. Read each section carefully. This information, as well as other submitted application materials (CCS application and resume), will be used to evaluate your qualifications.

For each of the following items, please indicate the appropriate number according to the following scale:

0 Less than six months

1 Between six (6) months and one (1) year

2 Between one (1) year and two (2) years

3 Between two (2) years and three (3) years

4 More than 3 years

WORD PROCESSING FUNCTIONS
Labels		Align Text
Envelopes		Set Margins
Correspondence		Headers/Footers
Reports		Create Columns
Examinations		Create Tables
Forms		Merge/Sort
Manuscripts		Set Tabs
Memos		Search/Replace
Grant Applications		Headers/footers
Tables/Charts/Graphs		Create Footnotes/Outlines
Financial Statements		Upload/Download
Integrate Text w/Graphics		Other

COMPUTER SKILLS
COMPUTERS			DATABASE MANAGEMENT
	EXPERIENCE	TRAINING		EXPERIENCE	TRAINING
Personal Computer (PC)			Access
Macintosh			RBase or DBase
Computer Terminal only			Other:
Other:			Updated/ Maintained
			Developed
GRAPHICS/PUBLISHING SOFTWARE			OPERATING SYSTEMS
MS Publisher			Windows
Adobe PageMaker			Macintosh
QuarkX			Other:
Other: