CCS employment application is found at: http://ccs.spokane.edu/Forms/District-Forms/Human-resources/16011609.aspx

 

 

 

 

January 2, 2009

Recruitment No. 009Y09

 

GENERAL OFFICE ASSISTANT

PART-TIME, NON-PERMANENT POSITION

OPEN CONTINUOUSLY

 

Community Colleges of Spokane is accepting applications to develop an applicant pool of qualified candidates for future part-time, non-permanent General Office Assistants located in Spokane County at Community Colleges of Spokane (CCS) District Office, Spokane Community College (SCC), Spokane Falls Community College (SFCC), or the Institute for Extended Learning (IEL).

 

In support of office operations, perform clerical duties such as maintaining record keeping/filing systems and/or data base files, serving as receptionist, answer routine questions (in person or by phone), copying materials, and performing mathematical calculations.

 

APPLICATION PROCEDURE

To request an application contact the Human Resources Office, Community Colleges of Spokane, 501 N. Riverpoint Blvd., MS 1004, P.O. Box 6000, Spokane, WA  99217-6000, hro@ccs.spokane.edu or visit our website at: http://ccs.spokane.edu/Forms/District-Forms/Human-resources/16011609.aspx.  Phone: (509) 434-5040; for 24 hr. employment and job status line (509) 434-5050.

 

To qualify for consideration, applicants must meet required competencies and must submit a complete application packet, which includes the following:

 

·         Completed CCS application form (resumes will not substitute for official application)

·         Detailed resume

·         Job-Related Experience Chart

 

Download the application packet now:  http://ccs.spokane.edu/Forms/District-Forms/Human-resources/16011609.aspx

 

APPLICATION DEADLINE

Applications will be reviewed as received.

 

All application materials submitted become property of the Community Colleges of Spokane.  Personal copies need to be made prior to submitting application materials to the Human Resources Office.  The Human Resources Office does not provide copying services.

 

 

DUTIES AND RESPONSIBILITIES

·         Under general supervision answer routine questions (in person or by phone); refer students/visitors to appropriate person/department.

·         Receive, sort and distribute mail, take messages.

·         Maintain records and perform filing duties.

·         Post information to various departmental, financial, or other records according to established procedures and standards.

·         Operate office equipment such as computer, typewriter, copy-machine, calculator, and perform routine word processing and terminal input.

·         Perform related duties as required.

 

REQUIRED COMPETENCIES (Minimum Qualifications)

·         Computer skills, familiarity with Microsoft Office programs.

·         Excellent communication skills (oral and written).

·         Acceptance of the responsibility to promote the welfare and best interests of students at all times.

·         A demonstrable understanding and acceptance of the mission, values, goals and objectives of CCS.

·         The ability to perform assigned duties in a manner consistent with applicable laws, regulations and goals of the institution, community and technical college system.

·         A demonstrated understanding and value for the contributions that a diverse workforce can make to the success of the organization and the students we serve.

 

PHYSICAL REQUIREMENTS

Work is sedentary in nature.  Frequent repetitive hand and wrist motions.  Frequent use of computer and exposure to terminal screen in performing work assignments.  Frequent need for oral and auditory communication.

 

RATE OF PAY AND HOURS OF WORK

$8.55 per hour.  Work schedule will be determined by the supervisor.  Total hours per year will not exceed 1050 per year.  Position is not eligible for benefits.

 

CONDITIONS OF EMPLOYMENT

Persons hired must be able to provide acceptable documentation of U.S. Citizenship or lawful authorization to work in the United States.  This is an absolute condition of employment.  In addition, the Community Colleges of Spokane maintains a drug-free work environment and prohibits all smoking in the college buildings and state-owned vehicles.  Must be able to successfully work in and promote a multicultural work and education environment.  Positions in Head Start require a post offer/pre-employment physical.  Requires criminal background check.  If using personal vehicle for travel, proof of driver’s license and car insurance required.  Due to the amount of applications received, applications are kept on file for only six months. 

 

Person(s) with a disability may request special accommodations for receiving and completing the application process to include; materials in large print, audio tapes explaining application information, interpreters for the hearing impaired, or special interview arrangements.  Requests for these services may be made on an individual basis by calling (509) 434-5040.

 

Community Colleges of Spokane information regarding campus crime statistics and policies are available at http://ccs.spokane.edu/Forms/District-Forms/Human-resources/Crime-Stats-2008.aspx or call (509) 434-5040 for a copy.

 

Community Colleges of Spokane is an equal opportunity / affirmative action employer and as such, ensures that all persons shall have equal employment opportunities regardless of race, color, religion, gender, national origin, age, marital or veteran status, the presence of nonjob-related medical condition or disability, or any other legally protected status.

 

 

GENERAL OFFICE ASSISTANT

JOB-RELATED EXPERIENCE CHART

COMMUNITY COLLEGES OF SPOKANE

 

This chart covers a wide range of office support skills and abilities.  Read each section carefully.  This information, as well as other submitted application materials (CCS application and resume), will be used to evaluate your qualifications. 

 

For each of the following items, please indicate the appropriate number according to the following scale:

 

0    Less than six months

1    Between six (6) months and one (1) year

2    Between one (1) year and two (2) years

3    Between two (2) years and three (3) years

4    More than 3 years

 

WORD PROCESSING FUNCTIONS

Labels

 

Align Text

 

Envelopes

 

Set Margins

 

Correspondence

 

Headers/Footers

 

Reports

 

Create Columns

 

Examinations

 

Create Tables

 

Forms

 

Merge/Sort

 

Manuscripts

 

Set Tabs

 

Memos

 

Search/Replace

 

Grant Applications

 

Headers/footers

 

Tables/Charts/Graphs

 

Create Footnotes/Outlines

 

Financial Statements

 

Upload/Download

 

Integrate Text w/Graphics

 

Other

 

 

COMPUTER SKILLS

COMPUTERS

DATABASE MANAGEMENT

 

EXPERIENCE

TRAINING

 

EXPERIENCE

TRAINING

Personal Computer (PC)

 

 

Access

 

 

Macintosh

 

 

 

RBase or DBase

 

 

Computer Terminal only

 

 

Other:

 

 

 

Other:

 

 

 

Updated/

Maintained

 

 

 

 

 

Developed

 

 

 

GRAPHICS/PUBLISHING SOFTWARE

OPERATING SYSTEMS

MS Publisher

 

 

Windows

 

 

Adobe PageMaker

 

 

Macintosh

 

 

QuarkX

 

 

Other:

 

 

Other:

 

 

 

 

 

For each of the following items, please indicate the appropriate number according to the following scale:

0    Less than six months

1    Between six (6) months and one (1) year

2    Between one (1) year and two (2) years

3    Between two (2) years and three (3) years

4    More than 3 years

 

WORD PROCESSING SOFTWARE

SPREADSHEET AND ACCOUNTING SOFTWARE

 

EXPERIENCE

TRAINING

 

EXPERIENCE

TRAINING

MS Word-PC

 

 

Excel

 

 

Word Perfect

 

 

Lotus 1-2-3

 

 

MS Word- MAC

 

 

Quicken

 

 

Mac Write

 

 

Peachtree

 

 

Other: 

 

 

Other:

 

 

 

 

 

Developed

 

 

 

 

 

Updated/

Maintained

 

 

 

 

TRANSCRIPTION

TASK

EXPERIENCE

TRAINING

Dictaphone/Machine Transcription

 

 

Shorthand:  WPM

 

 

Speedwriting:  WPM

 

 

Correspondence

 

 

Meeting Minutes

 

 

Manuscripts

 

 

Medical Documents

 

 

Reports

 

 

Other:

 

 

Months experience/training transcribing:

 

 

FILE MAINTENANCE

TASK

MANUAL

ELECTRONIC

Alphabetic

 

 

Numeric

 

 

Medical

 

 

Library

 

 

Cross-referenced

 

 

Update/maintain a filing system

 

 

Revise a filing system

 

 

Establish a filing system

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Give a brief description of the filing systems(s) you revised:

 

 

 

 

 

For each of the following items, please indicate the appropriate number according to the following scale:

 

0    Less than six months

1    Between six (6) months and one (1) year

2    Between one (1) year and two (2) years

3    Between two (2) years and three (3) years

4    More than 3 years

 

FISCAL RELATED RECORDS

Billing

 

Bookkeeping

 

Inventory

 

Budget/Grants

 

Payroll

 

Personnel

 

Purchasing

 

Travel

 

 

 

Briefly describe your experience with the fiscal related records you checked above to include your length of experience.

 

 

 

 

 

 

 

 

 

__________________________________________________________________________________

Signature                                                                                                         Date